Private - Clubhouse Rental Agreement Form

Private Event - Clubhouse Rental

Request, Agreement & Payment Form

Full Name*

First NameLast Name

Orchard Villas Street Address:*

Phone Number*

Area CodePhone Number

E-mail*

Number of Adults:*

Number of Children:*

Brief Description of Event:

Date of Event / Reservation:*

MonthDayYear

Event Time

:HourMinutesAM/PM Option

until

until :HourMinutesAM/PM Option

THE CLUBHOUSE WILL BE FOR THE PRIVATE USE OF RESIDENTS IN GOOD STANDING.

THIS AGREEMENT IS ENTERED INTO WITH YOU, SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:

1. CLUBHOUSE RENTAL IS AVAILABLE FOR RENTAL TO RESIDENTS ONLY FOR NON-PROFIT PARTIES OR MEETINGS.

2. THERE IS NO CHARGE FOR USE OF THE CLUBHOUSE IF THE EVENT BEING HELD IS OPEN TO ALL HOMEOWNERS.

3. THERE IS A MINIMUM FEE OF $50 PER PRIVATE RENTAL. RENTALS THAT LAST LONGER THAN 6 HOURS WILL BE SUBJECT TO AN ADDITIONAL $10 PER HOUR RENTAL FEE. THIS WILL BE REQUIRED WITH THE COMPLETION OF THIS FORM. ANY EXPENSES RESULTING FROM DAMAGES AND / OR FAILURES TO CLEAN WILL BE ASSESSED AGAINST THE PROPERTY OF THE HOME OWNER AS A SPECIAL ASSESSMENT PER THE COVENANTS.

4. THERE WILL BE NO CHILDREN’S OR TEENAGE PARTIES ALLOWED IN THE CLUBHOUSE.

5. THE RENTING RESIDENT WILL HAVE EXCLUSIVE USE OF THE PARTY ROOM ONLY; THE GUESTS MAY NOT USE THE POOL OR EXERCISE EQUIPMENT, AND THE POOL MAY NOT BE RESERVED FOR ANY PARTY.

6. NO PARTY ITEMS WILL BE FURNISHED BY THE ASSOCIATION.

7. THE CLUBHOUSE COMMITTEE WILL CONDUCT INSPECTIONS BEFORE AND AFTER EACH RENTAL.

8. AFTER THE EVENT, IT IS EXPECTED THAT THE CLUBHOUSE BE CLEANED UP BY THE RENTER AND LEFT IN THE ORIGINAL CONDITION. CLEANING SHOULD INCLUDING THE INTERIOR, EXTERIOR AND GROUNDS OF THE BUILDING AS NEEDED. IF ITEMS PROVIDED IN THE CLUBHOUSE ARE MISSING OR BROKEN, OR DAMAGED, THE ASSOCIATION RESERVES THE RIGHT TO REQUIRE ADDITIONAL COMPENSATION FOR THE REPLACEMENT.

9. IF RESERVATIONS ARE CANCELLED LESS THAN SEVEN (7) DAYS PRIOR TO YOUR EVENT, YOUR $50.00 RENTAL FEE WILL BE APPLIED TO ADMINISTRATIVE COSTS.

10. FACILITIES MAY BE USED ONLY IN SUCH A MANNER AS NOT TO DISTURB OTHER RESIDENTS. AT NO TIME SHOULD YOUR PARTY BE OUTSIDE THE CLUBHOUSE. THERE SHALL BE NO LOUD SINGING, AMPLIFIED MUSIC, BANDS, DEEJAYS, BOISTEROUS TALK OR OTHER DISTURBING NOISES.

11. RESIDENTS ACKNOWLEDGE THE ASSOCIATION’S RIGHT TO CHECK THE PREMISES DURING THE FUNCTION AND DISCONTINUE THE FUNCTION IF ANY PART OF THIS AGREEMENT IS BROKEN.

12. PETS OR ANIMALS ARE NOT ALLOWED IN THE CLUBHOUSE.

13. NO RESIDENT UNDER THE AGE OF 18 SHALL BE ALLOWED TO RESERVE THE CLUBHOUSE.

14. ONLY MEMBERS OF THE HOMEOWNER’S ASSOCIATION MAY RENT THE CLUBHOUSE. THE PERSON SIGNING THIS AGREEMENT SHALL BE RESPONSIBLE FOR ALL OF THOSE IN ATTENDANCE. THE RENTING MEMBER MUST BE PRESENT DURING THE ENTIRE TIME THE CLUBHOUSE IS IN USE.

15. CLUBHOUSE MUST BE CLEANED ON THE DAY OF THE EVENT. CLEANING SUPPLIES ARE LOCATED IN THE CLEANING CLOSET. TRASH SHOULD BE REMOVED AND PLACED IN THE PROPER RECEPTACLE.

16. THESE RULES MAY BE REVISED OR ADDITIONAL RULES ESTABLISHED AT ANY TIME.

I understand the above conditions and agree to abide by them. I also understand that if any of the conditions are not followed, I may be charged for any damages or replacement of necessary items in the Community Clubhouse.*

I have read the above rules and agree to abide by them.

Lessee shall indemnify and hold harmless Lessor against any and all claims, demands, causes of auction, suits, judgments (specifically including but not limited to claims, etc., relating in any way to, or arising from the lessee’s use or serving of alcoholic beverages during the use and occupancy of the premises), including expenses incurred in connection with such matters, for death or injuries to persons or for loss of, or damage to property arising out of, or in connection with the use and occupancy of the premises by lessee, lessee'’ agents, employees, or invitees.*

I agree and understand the statements above.

Payment Options:*

I will be sending in a personal check within 5 days of this submission.Credit Card form below; (*includes a service fee charged by the credit card companies.)

Reservation Payment

$50 Rental Fee +$2 Service Fee$52.00

$10 Additional Hour + $1 Service Fee$11.00

Quantity

Total $0.00