DJ Planning Form

Your DJ is scheduled to call you on the Monday before your wedding to have a thorough conversation about every detail of your wedding reception.

Please consider Mike Staff Productions as your partner in the success of your wedding reception. If you have ANY questions, or if you need suggestions, ideas, or advice, please give us a call at (248) 689-0777. We find great joy in participating in your wedding plans.

Your wedding day is YOUR wedding day! We are experts at customizing wedding receptions for each of our couples. Simply use this planning form as a guide, and remember, we'll do whatever it takes to make your night perfect.
To receive a copy of this form, please enter your email. You will receive a copy of your completed form with a link to edit your submission, if needed.
example@example.com
Is this a same sex wedding*

yesno
This form will be completed by:

BridesGrooms
Date of Wedding*

MonthDayYear
Date
Reception Location

Location Name

Street Address

CityState

Zip CodeCountry
If your venue has multiple banquet rooms, what is the name of the room you will use?
How many guests are you expecting?
Have you arranged for your Mike Staff Productions DJ to provide your ceremony music? (Your ceremony must take place on-site of your reception location)

yesnonot yet, but please have the office contact me
If your DJ will be providing ceremony music in a separate space from the reception, please be sure to provide a skirted table for the audio equipment.
Bride - please use an email address that you regularly check for updates

Name

Email

PhoneState / Province

Postal / Zip Code
Groom - please use an email address that you regularly check for updates

Name

Email

PhoneState / Province

Postal / Zip Code
Bride One - please use an email address that you regularly check for updates

Name

Email

PhoneState / Province

Postal / Zip Code
Bride Two - please use an email address that you regularly check for updates

Name

Email

PhoneState / Province

Postal / Zip Code
Groom One - please use an email address that you regularly check for updates

Name

Email

PhoneState / Province

Postal / Zip Code
Groom Two - please use an email address that you regularly check for updates

Name

Email

PhoneState / Province

Postal / Zip Code
The Ceremony

There are a variety of ways in which ceremonies take place. The following is a general outline of a typical ceremony. We are happy to purchase music for your ceremony as long as it's available - for example Apple Music. If the song is not available for purchase, please make arrangements during your call to provide the song to the DJ.
What time would you like music to begin for guest seating at your ceremony?

:HourMinutesAM/PM Option
Ceremony Start Time

:HourMinutesAM/PM Option
How long do you think the ceremony will be?
Name of officiant
For help finding the perfect songs for your wedding ceremony prelude, check out this Spotify playlist - Wedding Ceremony Music
Prelude: The music before the ceremony begins. We usually play softer jazz or piano music while guests are taking their seats. Is this okay or do you have other music ideas?

Soft JazzPiano MusicOther
For help finding the perfect songs for your wedding ceremony processional, check out this Spotify playlist - Wedding Ceremony Processional
Processional: This music is played for the seating of parents, grandparents, and godparents. In most cases, a different song is then played for the wedding party.
Parents/Grandparents/Godparents Processional Song
Wedding Party Processional Song
Wedding Entrance - Your Processional Song!
Interlude Song - music played during the ceremony for unity candle, sand ceremony, ribbon tying or other moment of the ceremony.
For traditional wedding recessional songs, check out this playlist. - Wedding Recessional Songs
Recessional Song - the music played after the couple is announced as married and depart the ceremony site.
Do you have any special instructions for us for the ceremony?
The Reception

We are happy to purchase music for your reception as long as it's available - for example Apple Music. If the song is not available for purchase, please make arrangements during your call to provide the song to the DJ. Please be sure to provide a skirted table for the audio equipment.
FYI: Your DJ will arrive at the hall about 90 minutes prior to the start of the party. Before your first guest arrives, your DJ will have all equipment neatly set up and music playing in the reception area. Your DJ service includes 6 hours of entertainment in your reception area. If you need addtional time, ceremony music, or cocktail music services in another area, please call 248-689-0777.
Will the cocktail hour be in the same room as the reception?

yesno
If your DJ will be providing cocktail music in a separate location from the reception, please be sure to provide a skirted table for the audio equipment.
Where will the cocktail hour be hosted?

At the ceremony siteIn the hallway outside the receptionIn a separate banquet roomOther
What time will cocktail hour begin?

:HourMinutesAM/PM Option
What time do the doors the reception open?*

:HourMinutesAM/PM Option
What time does the reception end? *

:HourMinutesAM/PM Option
What time does your venue require vendors to leave the building?

:HourMinutesAM/PM Option
Note: Some banquet facilities will require the music to stop half an hour before the end of the event. Please ask your hall coordinator what time the music should stop.
For cocktail hour songs, check out this playlist. - Cocktail Hour Soundtrack
Cocktail hour music

Please play the music in your sample playlist for cocktail hour - https://open.spotify.com/playlist/35f0G4HujNTSEwBpHQAeZO?si=gv8yncEyQvSTFCnBMlgmyA&nd=1I'd like to discuss the cocktail hour music selections. I have a personalized list.I'd like a Motown inspired cocktail hour.Let's talk about Crooner playlists like Sinatra, Dean Martin, Michael Buble.I want to discuss a Country cocktail hour.Let's discuss instrumental music like strings, piano, quartets or jazz.I need the DJ's help to plan my cocktail hour.
Share additional information or playlists for your cocktail hour:
FYI: Most couples opt for a mix of jazz, crooners, singer songwriters (Frank Sinatra, Michael Buble, Dave Matthews, etc), blues, etc.
Wedding Reception Introductions

We are happy to purchase music for your receptiion as long as it's available - for example Apple Music. If the song is not available for purchase, please make arrangements during your call to provide the song to the DJ.
For grand entrance songs, check out this playlist. - Grand Entrance Songs
What time would you like to begin the grand entrance?*

:HourMinutesAM/PM Option
What song would you like playing as the Wedding Party is introduced into the room?
song title & artist
Please list your wedding party in the order they will enter the room. *
Note: For the following, a "maid of honor" is single, a "matron of honor" is married.
Maid/Matron of Honor
Best Man
What song would you like playing as the Newlyweds are introduced into the room?
song title & artist
How would you like to be introduced for your grand entrance?
Cake cutting will take place

Before dinner (recommended)After dinnerThere will not be a formal cake cutting
For cake cutting music ideas, check out this playlist. - Cake Cutting Songs
Cake Cutting Songs
What song would you like played during the cake cutting ceremony?
song title & artist
Special introductions? (Parents, Grandparents, or other honored guests)
This is a great opportunity to recognize special guests, particularly grandparents. This announcement is usually done just before the bridal dances begin and after dinner. The people being recognized simply need to standup or wave.
Toasts will be made by
Grace will be said by:
What time is dinner scheduled to be served?*

:HourMinutesAM/PM Option
Will dinner be served?

buffet stylefamily styleindividual plates
For dinner service music ideas, check out this playlist. - Wedding Dinner Music
Dinner service music

Please play the music in your sample playlist for dinner service - https://open.spotify.com/playlist/68W3FmNdrFWKnI8Xr6JUx4I'd like to discuss the dinner service music selections:
Style of music to be played during dinner service
FYI: Jazz and Instrumentals work well. Dinner is also a great time to play the music you love that is not dance music. For example 90’s, Motown, county, alternatives, classic rock, RnB,...you name it and I bet it can work at dinner. You can almost play anything as long as you keep it at a good volume that allows the guests to talk with each other.
Special Dances

We are happy to purchase music for your receptiion as long as it's available - for example Apple Music. If the song is not available for purchase, please make arrangements during your call to provide the song to the DJ.
For first dance song ideas, check out this playlist. - First Dance Songs
When will you share your first dance?

Immediately after the grand entranceAfter dinner to open dancing
Your first dance as newlyweds
song title & artist
How would you like to be introduced for your first dance?
Will the bride share a dance with her father?

yesno
Bride's dance with father
song title & artist
Introduce the bride as:
Most brides use their new name
Introduce the bride's father as:
Usually introduced as the bride's father (name)
Will the brides share a dances with their fathers?

yesno
Bride one's dance with father
song title & artist
Introduce bride one as:
Most brides use their new name
Introduce bride one's father as:
Usually introduced as the bride's father (name)
Bride two's dance with father
song title & artist
Introduce the bride as:
Most brides use their new name
Introduce bride two's father as:
Usually introduced as the bride's father (name)
Will the groom share a dance with his mother

yesno
Groom's dance with mother
song title & artist
Introduce the groom as:
name
Introduce the groom's mother as:
Usually introduced as the groom's mother (name)
Will the grooms share a dance with their mothers

yesno
Groom one's dance with mother
song title & artist
Introduce the groom as:
name
Introduce groom one's mother as:
Usually introduced as the groom's mother (name)
Groom two's dance with mother
song title & artist
Introduce the groom as:
name
Introduce groom two's mother as:
Usually introduced as the groom's mother (name)
Are the other special dances you would like to share and announce during the traditional dances?
To start the dancing with a full dance floor we suggest letting your DJ invite all guests to join the newlyweds for a song together. We will play a popular slow song then transition into dance music.
Reception Activities

We are happy to purchase music for your receptiion as long as it's available - for example Apple Music. If the song is not available for purchase, please make arrangements during your call to provide the song to the DJ.
An alternative to the traditional bouquet and garter toss is to call out all of the ladies, married or not, to the dance floor. The bride then tosses the bouquet and whoever catches it gets to keep it, that simple. This way there is no calling out single people, stopping the dancing. This method takes much less time and works well for the bride that is excited about tossing her bouquet but would rather skip the other traditional steps. If you'd like to do this, please discuss it with your DJ.
Will there be a bouquet and garter toss?

Bouquet onlyBouquet and garterNo
FYI: About one in ten couples will elect to have a bouquet and garter toss. If you choose to, it is HIGHLY recommended that it is reserved for guests over 18 years old.
Check out this playlist for bouquet toss song ideas.
Song for when the bride tosses her bouquet
song title & artist
Song for when the groom removes the garter
song title & artist
Song for when the groom throws the garter
song title & artist
Most couples do not have the bouquet and garter catchers dance together, but if you would like to, please let us know the song to play.
Song for the "catchers" do dance to
song title & artist
Will there be an anniversary dance?

YesNo
For song suggestions for the anniversary dance, check out this playlist.
Song for the anniversary dance
song title & artist
FYI: The Anniversary Dance works well if you have a lot of guests who have been married for a long time. It works like this: Your DJ will invite all married couples to the dance floor to share a dance with the newlyweds. Once the dance floor is full, your DJ will politely ask couples (with the exception of the newlyweds) who've been married less than 1 year...then 5 years...then 10 years, 20 years, etc. to please leave the dance floor. You will be left dancing with the couple that has been married the longest (often grandparents). Your DJ will get a round of applause for them and then ask them if they have any advice for you (since they've got more experience than anyone else in the room).
Are there any family traditions or cultural events planned for the reception? If so, please make a note to be discussed with the DJ.
Reception Music

We are happy to purchase music for your receptiion as long as it's available - for example Apple Music. If the song is not available for purchase, please make arrangements during your call to provide the song to the DJ.
The music played at your reception will help set the mood for the entire night. Your Mike Staff Productions DJ is extremely knowledgable and well rounded when it comes to music. Additionally, he or she has many years of experience getting people on the dance floor and in making sure that all of your guests are happy and enjoying the music.

While you are free to choose as much music as you'd like for your wedding reception, it is HIGHLY RECOMMENDED that you trust your DJ. At Mike Staff Productions, you hired a professional, experienced wedding DJ that is an expert at keeping the party going. Therefore, we strongly suggest you allow your DJ to mix some of your suggestions, with your guests's requests and other selections to create a fun-filled night that is uniquely yours and that all your guests will enjoy.
What song would you like as the Last Song of The Night?
Are there any songs that you do not want played? When choosing song you DO NOT want played, try not to choose songs that are hugely popular. Certain "wedding songs" are popular because people love to dance to them.
Are there any songs that you want played ABSOLUTELY, POSITIVELY, NO MATTER WHAT? These are songs that you must hear at your wedding reception regardless if people dance to them (remember, we can play 13-15 songs per hour).
Please list some songs that you'd like to hear, but only if people dance to them. In other words, you won't get mad at your DJ if all of these songs are not played.

Please share the names and phone numbers of your wedding team (if not Mike Staff Productions).

	Name of main contact	Phone number
Photographer
Videographer
Wedding Coordinator

Wedding Day Emergency Contact and Phone - it would be a very rare instance that we would need to contact you on your wedding day. However, it is a good idea for us to have as many emergency numbers as possible.
You will receive a link of your form when you click submit. If you need to make changes, your email will contain a link to edit the form.
Should be Empty:

The Ceremony

The Reception

Wedding Reception Introductions

Special Dances

Reception Activities

Reception Music