Invigilator job application form

Application for examination invigilator role

Colchester Campus
Job information

This is an application to join the pool of invigilators employed by the Exams Office at the University of Essex.

Exams take place at various times throughout the year, although the busiest period, where the most work is available, runs from mid-May until early June.

Invigilators assist the Senior Invigilator, who is responsible for a given exam venue. All invigilation staff are responsible for the good order of exams and ensuring that all candidates enjoy the optimum conditions for sitting the exams. This includes ensuring that candidates do not communicate with each other once inside the exam room, being vigilant for suspected cheating and other unfair practices, regulating the movement of candidates in and out of the room during the exam, laying out question papers and other materials and collecting the completed scripts at the end of the exam, and responding to problems and queries raised by candidates.

Exams run daily during the exam period, usually at 9am and 2pm (2.15pm on Fridays), and vary in duration between one and three hours. Invigilators are required to report for work between 30 and 60 minutes before the start of the exam, and are required to stay for up to 30 minutes at the end of the exam. You may work full or part days.

Invigilators are asked to indicate their availability ahead of the exam period. Work will then be allocated based on that availability and the staffing requirements on each day, and a schedule of work will be issued.

The invigilator role is paid at £10.90 per hour.

Shortlisted applicants will be invited to attend a short interview. Successful candidates will then need to attend a mandatory training session in March.

A full job description is available.
Eligibility

We regret that this vacancy is not open to undergraduate or postgraduate taught students. Applications are welcome from PhD students.
Personal details
Title*
Please select your title
First name(s)*
Please enter your legal first name(s)
Last name*
Please enter your legal first name
Preferred name
Please enter your preferred name, if different to above
Personal email address*
Please enter your personal email address (Gmail, Yahoo, Outlook etc.) - example@example.com
Essex.ac.uk email address (if you have one)
Please enter your University of Essex email address if you have one - example@essex.ac.uk
Home address*

Address line 1

Address line 2

Town/CityCounty/State/Province

Postal/Zip Code
Mobile phone number
Landline (home) phone number

Area codeNumber

Qualifications and Education
Please select the highest level of qualification that you have successfully completed.
'Successfully completed' means you completed the course with a pass mark. If you studied multiple subjects at the same level - e.g. A-levels or GCSEs - and failed some (but not all), then it is still fine to state this as your highest complete level.

Other information
Are you a current or previous student of the University of Essex?*
Current University of Essex students on undergraduate or taught postgraduate programmes are unfortunately not eligible to apply for invigilation roles. PhD students are welcome to apply.
Are you currently employed by the University of Essex, University of Essex Campus Services (UECS) or Wivenhoe House Hotel?
Have you previously been employed by the University of Essex, University of Essex Campus Services (UECS) or Wivenhoe House Hotel?
Did your employment with the University of Essex, University of Essex Campus Services (UECS) or Wivenhoe House Hotel end through either a dismissal or settlement/compromise agreement? (Please do not answer yes if your employment with another organisation ended through a dismissal or compromise agreement.)
If you have answered yes to the above, please provide further information regarding the dismissal or compromise agreement below.
If you answered yes but you do not provide the details, we will not be able to progress your application. Alternatively, you can contact the Exams Office on exams-staff@essex.ac.uk to discuss the situation.

Experience and suitability

Your answers to these questions will help us to determine your suitability for interview.
Do you have experience of exam invigilation, and/or relevant work experience gained in a Higher Education setting, either paid or unpaid? If so, please give details here.
Invigilation experience is not mandatory and full training will be given.
Please give an example of a time you have worked as a member of a team, and describe what you contributed to that team.
Please give an example of a time where you have had to follow set procedures.
Please give an example of a time when you have used both your oral and written communication skills.

How would you rate your level of IT proficiency generally? e.g. '1' would mean you have limited IT knowledge and need help to achieve basic tasks; '2' would mean you have enough knowledge to accomplish basic tasks without help; '3' would mean you are a regular user of IT with good knowledge; '4' would mean you are an experienced IT user with very good general knowledge and the ability to diagnose and/or document issues and provide help to others in some areas; '5' would mean you are a proficient IT user with excellent all-round knowledge, the ability to investigate and resolve issues and provide help and guidance to others in most areas.

	1	2	3	4	5

1 is Limited, 5 is Excellent

If you wish to comment further regarding your suitability for this role or your interest in it, please do so here.

Application questions
Dates unavailable for interview
Please note that whilst we will try our best to accommodate your availability, it may not be possible in all cases.
Where did you see this job advertised?
If requested above, please specify where you saw this job advertised

Disability

A disabled person is defined in the Equality Act 2010 as someone with a physical or mental impairment which has a substantial and long-term adverse impact on their ability to carry out normal day-to-day activities. Please tell us below if you consider yourself to have a disability as described.
Disability*
Disability Confident

The University has accreditation under the Disability Confident Scheme (formerly Two Ticks) and guarantees an interview to candidates with a disability who meet the essential criteria for the post. If you would like your application to be considered under the Disability Confident Scheme please tell us below. Answers to this question and requests for consideration under Disability Confident are passed directly to the Chair of the selection panel for the post. Please be aware that any false declaration in order to obtain an interview could result in an offer of employment being withdrawn.

If you have declared yourself as disabled, you can be considered for the Disability Confident guaranteed interview scheme. To confirm you would like to be considered for this scheme due to your declared disability, please select 'Yes' from the dropdown list.
Disability Confident consideration

Right to work

We have a responsibility under the Asylum, Immigration and Nationality Act 2006 to ensure our employees are eligible to work in the UK. If you require Home Office permission to work in the UK, or need to switch your visa status in order to take this job, we recommend you use the following link for information about the routes into employment and to check eligibility requirements: www.gov.uk/browse/visas-immigration/work-visas
Do you require permission from the Home Office to work in the UK?*
Do you currently hold a visa allowing you to remain in the UK?
If you have answered yes to any of the above, please provide answers to the below where relevant.
Please provide the start date of your current visa

DayMonthYear
Date
Please provide the end date of your current visa

DayMonthYear
Date
Please specify your current visa type
Please specify your current visa type
See www.gov.uk/browse/visas-immigration/work-visas
Have you ever held a Skilled Worker or Tier 2 visa in the past?
Student visa / Tier 4 visa

If you will be using a Student visa as evidence of your right to work in the UK please confirm if you will be continuing any other jobs and if so for how many hours per week.
Student / Tier 4 visa working hours
If you hold a Student / Tier 4 visa please indicate when you will submit your PhD

DayMonthYear
Date

Criminal record declaration

The University of Essex's policy on the recruitment of ex-offenders can be found here.

This post is not exempt from the Rehabilitation of Offenders Act 1974. We only ask applicants to disclose convictions which are not yet spent under the Rehabilitation of Offenders Act 1974. If you are not sure whether your convictions are spent, please contact Nacro for advice.

It is important that applicants understand that failure to disclose all unspent convictions could result in disciplinary proceedings or dismissal. Further advice on disclosing a criminal record can be obtained from Nacro.
Do you have any unspent convictions?*
Further details

If you have answered yes, please provide details of your criminal record in the space below. Alternatively please email the Exams Office on exams-staff@essex.ac.uk in confidence.
Criminal record details
Declaration

By continuing with this application I declare that the information provided on this form is corrrect. I understand that the declaration of a criminal record will not necessarily prevent me from being offered this role at the University of Essex.

Referees

Please provide details of two referees. Please note that one of your referees should be your current/most recent employer. Your second referee should be a previous employer wherever possible.
Referee 1
Type of referee*
Referee's title*
Referee's first name*
Referee's last name*
Referee's email address
Referee's telephone number

Area CodePhone Number
Referee's job title
Referee's company/organisation name
Referee's relationship to you*
e.g. my line manager; my supervisor etc.
Length of time you have known referee
If shortlisted for interview, do we have permission to contact this referee?*
Referee 2
Type of referee
Referee's title
Referee's first name
Referee's last name
Referee's email address
Referee's telephone number

Area CodePhone Number
Referee's job title
Referee's company/organisation name
Referee's relationship to you
e.g. my line manager; my supervisor etc.
Length of time you have known referee
If shortlisted for interview, do we have permission to contact this referee?

Declaration

By continuing with this application you are declaring that the information provided on this form is correct. The declaration of a criminal record will not necessarily prevent you from being considered for a position within the University of Essex. You should note that the personal data you provide on this website is held by the University of Essex in accordance with the retention of records procedures. This information is collected for recruitment and selection purposes only. Information will be held securely and disclosed only to those who need to see it as part of our business processes. This may include external advisers or agencies acting on our behalf.

Please note that the system you have used for this application has been designed specifically for the role you have applied for, and is separate from the main University jobs system. If you want your information to be removed from this system, please email exams-staff@essex.ac.uk. If you want your information to be removed from the main University jobs system, please email resourcing@essex.ac.uk.

Equal opportunities monitoring data has not been requested as part of this application. If you provide it separately, it will not be disclosed to any member of the selection panel. This data is used for statistical analysis and evaluation of the effectiveness of our equality policies. Any reports based on this data will be constructed to prevent identification of any individual.

Privacy notice

Your data will be submitted to the University of Essex via the Jotform platform. We will process your data in order to submit your application and manage your invigilation duties and payment. For further information, please see our staff privacy notice.
Should be Empty:

Application for examination invigilator role

Job information

Eligibility

Personal details

Qualifications and Education

Employment details

Current and previous employment

Other information

Experience and suitability

Application questions

Disability

Disability Confident

Right to work

Student visa / Tier 4 visa

Criminal record declaration

Further details

Declaration

Referees

Referee 1

Referee 2

Declaration

Privacy notice