EXHIBITOR INFORMATION, TERMS AND CONDITIONS
: You may pay by credit card or check. All checks must be made payable to
Tax ID# is 43-2101859
IN $500 EXHIBITOR FEE are the following benefits:
o Conference registration, conference bag, & all available meals for ONE person.
o Exhibitors may provide conference bag insert items at no charge. (See "INSERTS" section below.)
o All tables are 6 feet long and skirted. Exhibitors may bring their own skirting to add to that provided.
o Wireless internet access will be provided at no extra charge
o Exhibitors & sponsors will be provided with attendee emails 10 days before the event
o Exhibitors are responsible for the set up and break down of their personal display items. (see "SET UP" section)
IN $500 EXHIBITOR FEE:
o The cost per additional person is $275. ADDITIONAL PERSON’S names MUST be included on the contract.
Additional persons receive the same benefits as exhibitors.
o A/V, electrical & special requests may require additional fees; MUST BE NOTED ON REGISTRATION CONTRACT.
SET UP and BREAK DOWN
o Exhibitors are responsible for the set up and break down of their personal display items.
o SET UP begins at 7:00 PM on November 16, 2017. Earlier set up times can be requested but not guaranteed.
o BREAK DOWN is after 3PM on Saturday November 18, 2017.
to the DoubleTree must be accurately labeled with:
Hold for Arrival (Exhibitor's Name/Company), NYSSCA Conference, November 17-18, 2017, c/o DoubleTree Syracuse Hotel, 6301 State Road 298, East Syracuse, NY 13057
o Conference bag inserts must also be labeled:
"Conference Bag Insert"
o Number and total number of boxes
(e.g. box 1 of 3)
o Shipped items may arrive
NO EARLIER THAN November 13, 2017;
o Exhibitors are invited to provide items to be included in the Conference Bags.
o All Conference Bag items MUST BE APPROVED. If you intend to provide an insert, contact Regine Dejean at
Exhibits@NYSSCA.org with a description of the item before submitting this contract.
o If you cannot attend, but wish to place items in the conference bags, select the
INSERT ONLY FEE
option on the Exhibitor Registration Contract. Do not forget items MUST BE APPROVED.
o See "Boxes Shipped" section for information on how and when to send inserts.
contact Regine Dejean at
631.582.4047 (Bob Rotunda, E.D.)
to discuss possibilities:
GOLD SPONSOR ($3,000 level)
SILVER SPONSOR ($2,000 level)
BRONZE SPONSOR ($1,000 level)
Sponsors support goes to the purchase of conference bags, lanyards, notepads, name tags, pens,
agendas, and other items. Presentation opportunities can also be arranged. Sponsor name and logo
can appear on an item if desired. Additionally, a tax deductible donation may be made to NYSSCA.
Exhibitor space is limited
fills up quickly! Please return your contract ASAP to reserve your space now. All tables are allocated on a first-come, first-served basis. Once we receive your information, we will immediately e-mail you to confirm your request. If you wish to know more about NYSSCA or would like to review descriptions of the conference workshops and events, please go to
As always, NYSSCA thanks you for your support. Please contact us anytime with questions. Sincerely,
Kristen Shearer, NYSSCA President 2017-2018, Regine Dejean, Exhibits Coordinator