Kankakee Community College Student Club Event Request

Club Name *

Date of request *

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Requestor *

KCC Requestor email *

Requestor phone *

Club President *

KCC Club pres. email *

Club Pres phone *

Club Advisor

Event Name *

Submit this request 8 weeks prior to your event if it will be held after 10 p. m. Monday - Thursday, after 5 p. m. Friday, or during the weekend. Review the KCC Clubs and Organizations Manual for more info.

Start date *

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End date *

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Event start time *

Event set-up time *

Event start time *

Event end time *

Event tear-down time *

Event start time *

Location *

Off campus location. Club advisors must be present.

Room preference - 1st option *

What is your room preference?

Room preference - 2nd option *

What is your room preference for your second option?

Do you need a smart classroom (computer, projector, etc.)?

Yes No

Describe any specific room set-up needs if different than normal layout and resources provided in room. Example: Clear X number of tables or chairs; have a 6 ft. table with two chairs outside of room for registration, etc.)

Describe your event. This information will be used in marketing materials. *

Expected attendance *

Who is this event for? *

Club Members Only KCC Students, Faculty, and Staff KCC Students, Faculty, Staff and the Community/Public

Type of event (check all that apply) *

Fundraiser Film/Movie Athletic Campfire Public Speaker Performer/Musician Dance Other

Is the performer/musician bringing their own sound system?

Yes No

*Make sure you ask your performer/musician what type of electric source they'll need (for example - access to one standard outlet)

Event type determines lead time

Tell me more about lead times

Film/movie title and year *

*Please note that public performance rights have to be secured in order to show a movie for a closed club, campus, or public screening. The Office of Student Life will provide the club with an estimate for public performance rights. Costs can vary from $80-$450 (depends on film, year, audience, etc.)

When planning your event, please note the following lead times: Small on-campus fundraiser - 2 weeks. Film/movie – 3 weeks for club-only event; 6 weeks for student or community event open to the public. Athletic – 3 weeks for club-only event; 8 weeks for student or community event open to public. KCC Office of Student Life Liability Waiver Form required. AED certified operator must be present for entirety of event. Campfire – 3 weeks for club-only event; 6 weeks for student or community event open to the public. KCC Office of Student Life Liability Waiver Form required. Public Speaker – 3 weeks for club-only event; 6 weeks for student or community event open to the public. Performer/Musician – 3 weeks for club-only event; 6 weeks for student or community event open to the public. Dance – 3 weeks for club-only event; 8 weeks for student or community event open to the public.

When planning your event, please note the following lead times: Small on-campus fundraiser - 2 weeks. Film/movie – 3 weeks for club-only event; 6 weeks for student or community event open to the public. Athletic – 3 weeks for club-only event; 8 weeks for student or community event open to public. KCC Office of Student Life Liability Waiver Form required. AED certified operator must be present for entirety of event. Campfire – 3 weeks for club-only event; 6 weeks for student or community event open to the public. KCC Office of Student Life Liability Waiver Form required. Public Speaker – 3 weeks for club-only event; 6 weeks for student or community event open to the public. Performer/Musician – 3 weeks for club-only event; 6 weeks for student or community event open to the public. Dance – 3 weeks for club-only event; 8 weeks for student or community event open to the public.