In the event that a director is unable to personally vote at a BOD meeting, or when an issue requires action before a regular meeting can be held, the member may vote electronically. Alternatively, the member may authorize another board member to cast his/her vote by discretionary or directed proxy as described below. The intent of electronic or proxy voting is to ensure that the intentions of the member not at the meeting in person are made effective and not lost because of absence. 

This form will be automatically distributed to the appropiate parties.

Thank you!

Proxy Voting

When proxy voting is used, a BOD member sends the PTPDE proxy by email or other approved means, with a copy to the secretary, a statement specifying how that member wishes his or her vote to be recorded on a particular agenda item.

Discretionary proxy

In a discretionary proxy the BOD member does not direct the proxy's vote, but rather authorizes a BOD member to hear discussion on a specific issue or at a particular meeting, make a judgment and vote on his or her behalf at a meeting on a specified date(s).

In this case a BOD member sends the proxy and secretary, by email or other approved means with a return receipt requested, a statement naming a BOD member or officer as their proxy.  A BOD member may hold up to three proxy votes per meeting.

Directed proxy  

A directed proxy authorizes a proxy to vote on a specific issue exactly as the BOD member directs.

In this case a BOD member sends the PTPDE proxy and the secretary, by email or other approved means with a return receipt requested, a statement specifying how that member wishes his or her vote to be recorded on a particular agenda item. 

Electronic Voting

The president may request an electronic vote when in his or her judgment, an issue requires action by the BOD before a meeting can be held.

The president must send the request by email or other approved means to all BOD members with a return receipt requested, describe the issue, provide balanced background information if necessary (and/or direct BOD members to other sources that could provide viewpoints on both sides of the issue); set a date for all votes to be returned with a copy to the secretary AND president after which date any votes received will be void; keep an accurate record of votes cast; and report the tally to the BOD within a reasonable length of time.

Use of electronic voting may be initiated by any PTPDE member, but must be approved and directed through the president. A response of more than 50% of the BOD members will be considered a valid vote of the BOD. 

Please double-check to make sure you have filled in all requested information before submitting.  Did you check that the person is available to be your proxy?

This form will automatically go to the following people:  your email as listed, your proxy's email as listed, the chapter email address for the President.  

A Board member (including officers) may act as discretionary proxy for up to three other members.  As per Robert's rules of order the President may not old a proxy for any board member as they do not typically vote.