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  • WORKSHOP 3 - MANAGING TASKS AND TIME

  • Learning Outcomes

    • Students will self-assess their current task and time management habits.

    • Students will identify tasks that are most crucial to achieving their academic goals.

    • Student will understand the importance of prioritizing these crucial tasks in their daily lives.

    • Students will develop and implement weekly and daily time and task management habits and methods plan that that promote accomplishing priorities and therefore enhancing academic success and grades.

  • Instructions

    This module is not intended to take you a long time – likely less than 30 minutes. However, it has been designed carefully to help you improve your grades and enhance your academic success. Make sure you complete every activity within the module.  Continue until the end and then submit. Your reflections can be just a few sentences (or longer if you like). You do not need to write a great deal but answer each question thoroughly. In order to achieve the learning outcomes, complete all of the activities. It is worth your time!

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  • Activity # 1 – Assessing Your Time Management Habits

    Think and Write

    Click on the link below, complete the short quiz (it will not take long), check out your score, and note what it means. You may have to create a username and password to see your score but the whole process should only take five minutes or less. It’s kind of cool to see your score.

    http://www.mindtools.com/pages/article/newHTE_88.htm

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  • Activity # 2 – Determining Priorities

    Watch & Comment

    Watch this YouTube video. It’s less than 4 minutes long. Make sure you are reading the captions in the video as you are watching the video.

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  • Activity # 3 – Developing Effective Time Management Habits

    Watch

  • Do This Every Day

    • FIRST - Make a daily prioritized “to do” list. List everything what you need to do for the day. Be specific – for example include specific things you need to do to prepare for class (reading, assignments, etc.), include attending each class, include specific things related to reviewing after class (going back over notes), include meeting with instructors, include using academic support services (such as Math Lab and others). Think of all of these items as part of your “workout routine” for the day as a student. Be specific about what goes into the routine just as a coach would be specific about an athlete’s workout.
      • Now give each item an A, B or C relating to degree of priority. Put an A next to the highest priority items, B by things that are important but not immediate and C by things that are less urgent.
    • SECOND - Map out your day in 30 minute chunks on a planning sheet. In each chunk be specific as to what you plan to get done. Make sure that you can fit in your priorities. If you are having trouble finding a good daily time planning sheet, google “daily time planning sheet” or stop by the Writing Center in Muntz 112. If you are having trouble doing so, discuss this with an instructor, tutor, adviser, parent, neighbor or “make it happen buddy”.

    Do these TWO things every day until they become daily habits. Each day, notice which tasks you are completing, and which if any you are not getting done. Then think about what you need to do the next day to improve.  “Just do it” and keep doing it. Make these behaviors daily habits and you will “make it happen” as a student.

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  • Activity # 4 – Getting Support From Friends and Family

    This one is simple but vital and powerful. Each day or as often as possible share the following with your “make it happen buddy” (or whatever you would like to call her or him) – your to do list for the day, your time use plan for the day, and how you did the day before with your time usage. On a daily basis communicate with each other, encourage each other each other and help each other build awesome task and time management habits. Send texts, e-mails, tweets, instant messages or whatever works. Just keep encouraging each other and hold each other accountable. Are you getting good at this? Let me (Greg Metz) know. I want you to mentor other students!

    UCBA Resources

    This is a web-based time utilization assessment chart that lets you enter for each day how you plan to use time and then subtracts the time you actually use from the 24 hours of time available in any day. It’s very cool and very useful! It includes study, sleep, recreation and lots of other stuff- even grooming. There are lots of other neat items on this site too.

    http://www.studygs.net/schedule/weekly.htm

    This is a 5 minute You Tube Video on overcoming the habit of procrastination through a simple 3-step method. I recommend taking the 5 minutes to watch it and implement the steps into your daily routine. Breaking down any task into smaller chunks and then getting started – even when you do not feel like it – is a powerful practice. So check this video out –

    https://www.youtube.com/watch?v=Qvcx7Y4caQE

    This is a You Tube video on alleviating stress. Yes – it’s very important to set and manage your goals, have a plan, have a daily to-do list, etc. But it is also important to do things that help relieve stress and to build such things into your routine. This is a 5 minute You Tube video on How to relieve stress.

    https://www.youtube.com/watch?v=0fL-pn80s-c&feature=youtu.be

    APPS – If you are a smart phone user, we have no doubt that there are numerous free or inexpensive daily calendars and daily task lists that you can download and use. No doubt some are better than others. The vital thing is that you use something consistently so that you get into the habit of constantly being aware of and effectively managing your tasks and time throughout the day.

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