Forms and Updated Information
Spanish House must have all necessary forms completed and on file before a child can be admitted. These include the registration form, release form, health statement signed by your child’s doctor, proof of current vaccinations/immunizations, and the confirmation page for receipt of Spanish House Policies & Procedures. State law prevents us from accepting students without these documents. All registration forms must be updated yearly. Please notify us as soon as possible if there are any informational changes.
Tuition is due the first day of the month. We accept credit cards, checks made payable to Spanish House or cash. The tuition will remain the same every month, regardless of illness or holidays. This policy is necessary since our operational costs continue as we reserve your child’s spot.
The tuition for August (1/2 of the regular month’s tuition) and September’s tuition are due prior to the first day of class. We will email the total tuition amount due along with your child’s classroom assignment at the beginning of August. You are welcome to mail payment any time before August 17th or drop it off at the Open House.
Auto-Pay Option: This makes it easy! You simply need to provide our address (4411 Skillman Street, Dallas, TX 75206) to your bank to have a check sent on the same day each month. You can either set this through online banking or at your banking center. This way you don’t have to remember to bring your wallet to school every month!
Late Fees: You will incur late fees if tuition is not paid on time. If your payment is more than 5 days late, you will be charged an additional $25, and then an extra $5 per day until the payment is received. In the event of a returned check, there is a $25 fee.
Discounts: We offer a 10% sibling discount and/or a 5% annual payment discount. Annual payments are non-refundable.
Withdrawal or Schedule Changes: We understand that life changes occur and that it may be necessary to withdraw your child or adjust your child’s schedule. We require one month’s tuition and a 30-day advance written notice of withdrawal or change of schedule.
Open Door Policy
You are always welcome to observe your child’s class and do not need to schedule an appointment to do so. We do ask, however, that you allow a few days for your child to become acclimated in the classroom before you enter and observe.
If your child is going to be absent from school, please notify us by 9am.
We understand that for many students, this is the first time they have attended school and may feel nervous about having their parents leave them in a new environment. Please help us reduce any separation anxiety by not prolonging your child’s entrance to the classroom. Our teachers are accustomed to dealing with this situation and provide extra attention to those who are having a hard time. Please be prepared to say goodbye to your child outside of the classroom. We understand that it can be difficult for the parents and the children, but in our experience, the faster the departure, the quicker the child will assimilate into the classroom environment.
Each classroom is assigned a drop-off and pick-up time (you will receive this in an email at the beginning of August). Unless your child is enrolled in the extended care program, it is imperative that your child regularly arrives and is picked up on time. Late drop-offs are disruptive to the class and unsettling for the students. If for some reason you do arrive after the teacher has already started class, please make the drop-off as quick as possible without entering the classroom with your child. By the same token, if you need to pick up your child early, please honor what’s going on in the classroom and try to create the least amount of disruption when picking up your child.
If parents are more than 15 minutes late at pick-up time, teachers will bring the students to wait in the office. Parents consistently late in picking up their children will be charged a $20 fee for each 15 minutes that they are late. This applies to students enrolled in the regular program as well as the extended-day program.
We offer morning, mid-day pick up and full-day pick-up carpool Monday – Friday. Below is the schedule:
PK Morning Drop-Off: 8:40 – 9:20
PK Half-Day Pick-Up: 11:40 – 12:20
PK Full-Day Pick-Up: 2:40 – 3:20
Parents will arrive at designated time to drop off students. Specific class schedules will be sent in a separate email.
SH staff will be outside waiting to take children from the car (
Please be sure that lunch boxes, water bottles and nap mats are easily accessible!)
All students will receive a laminated nametag with their names and classroom assignments. Please be sure to attach the tag to your child’s lunchbox or backpack so that it easily visible at drop-off.
Siblings may be dropped off at the same time, even if their classroom schedules are different.
SH staff will sign students in each morning when they arrive.
SH staff will walk students to classroom upon arrival.
Families will be given 2 laminated tags with the child’s first and last name.
Please display these tags on the passenger-side dashboard prior to entering the parking lot.
Parents will arrive at designated time to pick up students.
A SH staff member will be stationed by the tree across from the main entrance and will notify staff members inside the building when families arrive via text messages.
Children will be escorted outside by SH staff when parents’ cars loop around to the front door.
SH staff will buckle the children into their booster or car seats. Parents do not need to get out of the cars.
Students will not be released in the carpool lane to anyone without a car tag.
Using the carpool system is not obligatory, however it does reduce traffic in the parking lot. When turning into the parking lot, if you’re heading north on Skillman, please refrain from stopping on Skillman to turn left into the parking lot. This creates a traffic hazard that has resulted in several accidents. For everyone’s safety, please use the left-hand turn only lane on Sandhurst (just one block north of the school) to make a U-turn, so you can then turn right into the SH lot.
If you prefer to walk with your child into the school, please consider parking on Woodcrest. Many parents opt to do this to avoid having to wait behind the carpool line in the parking lot.
Authorized Persons for Pick-Up
If a caregiver or someone other than the parent picks up the child from school, they will need to park and come into the office the first time they come to school. We will make a copy of their driver’s license and confirm that they are on the release form. If an unauthorized person arrives to pick up a child, the child will remain under the supervision of the teacher or director. We will speak to the individual and explain the policy that no child will be released without prior authorization from the parent or guardian. Please help us ensure the safety of your child by adhering to this policy each day your child attends school.
Students who attend morning extended care will need to be accompanied by parents into the building. SH staff will sign students in and out each day.
Extended care begins at 7:30 am and ends at 6:00pm. Late fees will be applied if parents arrive after 6:00pm.
A supply list is attached at the end of this packet. Please do not put your child’s name on any of the supplies. Supplies can be dropped off during the open house or on the first day of school.
If you would prefer not to buy supplies for your child, you can instead pay a supply fee of $150 by August 17th.
What to Bring
All students need to bring a backpack, change of clothes, water bottle, sunscreen, and bug spray. Full-day students should also bring a lunch bag and nap mat. Any other necessary items need to be labeled with your child’s name. Please refrain from bringing personal items from home, such as toys, books or games. We cannot replace lost articles.
All students need to bring an extra change of clothing in the case of an accident or spill. If an accident or spill occurs, wet or soiled clothes will be sent home in a plastic bag and a fresh change of clothes should be sent to school.
In the case that your child is not toilet trained, our staff will be responsible for taking care of diapering needs. Please make sure to send a diaper bag with plenty of diapers, wipes and a change of clothing in case of an accident. In case of a diaper rash, we will not apply cream unless parents have provided cream and permission to apply it.
We will provide a snack and drink each day of school. Snacks include graham crackers, pretzels, goldfish, Cheerios and animal crackers. If your child has food allergies or specific preferences, please consider sending an appropriate snack from home. As a general rule, we will not serve candy or soda to the students. If your child will be attending the full-day program, please make sure to send lunch. Please do not send food or drink items in any glass containers. We are unable to heat or refrigerate any food. After lunch, students will have time for a rest and/or nap. You must provide a mat for your child to use during this time. Feel free to bring a favorite pillow or blanket as well. Blankets and nap pads or nap pad covers must be taken home and washed weekly. If your child is enrolled in the afternoon extended-day program, please send an additional afternoon snack.
We welcome parents to bring homemade or store-bought treats to celebrate their child’s birthday. However, you must first advise the office to ensure there are no allergies in your child’s classroom. Parents whose children cannot enjoy the birthday treat for allergy reasons often bring a special snack for their children on these days and need advance notice. Be sure to let the office know at least 3 days in advance.
A written statement from the physician must authorize all medication (prescription or over-the-counter) given to a child at school. All medication must be in the original container, indicating the child’s name, type, date of prescribed medication, and dosage amount. All medication should be taken home daily. Over-the-counter medications sent by parents must be in their original container and must be given according to the labeled directions only.
Your child’s health is of great importance. If your child becomes ill while at the school, you will be notified immediately to pick up your child. In this event, your child will be removed from the classroom and be given an activity in a supervised, quiet area while he/she waits for you to arrive. Students must be free of fever, diarrhea, and vomiting for 24 hours (without the use of medicine) in order to return to school. Should your child require antibiotics, they must have been taken for a full 24 hours prior to returning to class.
In an effort to contain highly contagious viruses (such as Pink Eye, Hand/Foot/Mouth or Fifth Disease), please be sure to inform the office immediately if your child has been diagnosed with such a virus. Parents will be informed in a timely manner if we have several reported cases of a highly contagious virus.
We will make every effort to ensure the safety of your child while in our care. Unfortunately, accidents may occur. We will notify you immediately in the event of illness or accident. In case of a serious accident or injury, we will make every attempt to contact you immediately. If we cannot reach you, we will attempt to contact the person you have indicated on the release form. Otherwise we will take your child to Medical City Children’s Hospital.
Discipline and Guidance
Our staff will use positive methods of discipline and guidance that encourage self-esteem, self-control, and self-direction, including:
Using praise and encouragement of good behavior instead of focusing only upon unacceptable behavior
Reminding a child of behavior expectations daily by using clear, positive statements
Redirecting behavior using positive statements
Using brief supervised separation from the group, when appropriate for the child’s age and development, limited to no more than one minute per year of the child’s age
There will be no harsh, cruel, or unusual treatment of any child.
Emergency Preparedness Plan
An emergency preparedness plan is designed to ensure the safety of children during an emergency by addressing staff responsibility and facility readiness with respect to emergency evacuation and relocation. The plan addresses the types of emergencies most likely to occur in our area including but not limited to natural events such as tornadoes, floods or hurricanes, health events such as medical emergencies, communicable disease outbreak, and human-caused events such as intruder with weapon, explosion or chemical spill or health events.
Parents may view Spanish House’s emergency preparedness plan, which is on file in the school office.
Spanish House is a licensed day care center in the State of Texas. We are inspected on an annual basis and any major concerns can be reported to the Texas Department of Family and Protective Services at 8700 N. Stemmons Fwy, Suite 104, Dept 0886, Dallas, TX 75247 or via phone at 214-267-5396.
Parents are entitled to review the state minimum standards for a childcare center at https://www.dfps.state.tx.us/ as well as Spanish House’s most recent inspection report, which is on display in the office.
Child Abuse Reporting
Texas law requires caregivers to report suspected child abuse or neglect to the Texas Department of Family and Protective Services or law enforcement. Call 1-800-252-5400 to make confidential reports. Failure to report suspected child abuse or neglect is a crime.
Spanish House employees are required to obtain a minimum of 24 hours of training each year relevant to the age of the children for whom they provide care. At least one hour of annual training must focus on prevention, recognition, and reporting of child abuse and neglect, in accordance with the Texas Department of Family and Protective Services, Rule 746.13089 of the Minimum Standards for Child-Care Centers. Employees and parents may find information on child abuse and neglect, including warning signs that a child may be a victim of abuse or neglect and techniques for prevention of abuse and neglect, at http://www.dfps.state.tx.us/Training/Reporting/resources.asp and www.dfps.state.tx.us/itsuptoyou/default.asp.
Coordination between Spanish House and appropriate community organizations will always be through and upon advisement of the Department of Family and Protective Services, and our current Child Care Licensing Representative. For assistance and intervention for a child who is a suspected victim of abuse or neglect, please contact DFPS at 1-800-252-5400 or 1-800-4-A-CHILD or www.txabusehotline.org.
We will distribute a newsletter via e-mail on a regular basis. Our primary means of communication with you is via email. Please keep all your contact information up to date and notify us if your email address changes. Periodically check your bulk / junk mail folder for Spanish House mail. Please add our email address (email@example.com) to your address book so messages will be routed to your main mail folder.
Please feel free to ask questions or share concerns at any time. You may contact us via email (firstname.lastname@example.org) or by phone (214-826-4410). In case of emergency, you may reach Catherine Wallace on her cell phone at 469-230-2532.