MAIL SERVICES REQUISITION

Please fill in required fields below. Use the tabs at the top of the page to navigate or click next at the bottom.  If you have any questions, please call (248) 370-2281 or email mailroom@oakland.edu before submitting this form.

Mail Services is open Monday - Friday 7:30am to 4:00pm.

Room 12 Police & Support Services Building.

We are closed weekends and campus holidays.

***MAIL SERVICES PROVIDES CAMPUS 5 DIGIT ACCOUNT BASED SERVICES ONLY. RETAIL MAILING AND SHIPPING NEEDS ARE NOT PROVIDED.***

NOTICE: THIS FORM WORKS WITH ALL CURRENT BROWSERS. IF YOU ARE EXPERIENCING ISSUES, PLEASE RESET YOUR BROWSER'S CACHE BEFORE USING THIS FORM. 

NOTE: IF YOUR MAILING PRODUCT IS BEING PRINTED, DUE DATE WILL NEED TO CONICIDE WITH PROVIDERS PRODUCTION TIMES. CONTACT PRINTING SERVICES OR YOUR UCM REP TO OBTAIN THE PROPER DATE. 

IF MAIL PRODUCT IS PRINTED OR SOON TO BE PRINTED, BUT BEING HELD TO MAIL AT A FUTURE DATE, PLEASE INDICATE  THAT DATE AND ALSO NOTE IN SPECIAL INSTRUCTIONS ALL PERTINENT INFORMATION.

IF YOUR PROJECT IS LARGE AND REQUIRES SUBSTANTIAL HANDWORK SUCH AS STUFFING, STAMP APPLY, ETC., ADDITIONAL TIME MAY BE NEEDED BEFORE YOUR EXPECTED DATE TO BE MAILED. PLEASE CONTACT US BEFORE FILLING OUT THIS REQUISITION. 248-370-2281

Permit use must be approved by Mail Services prior to adding a permit image to your mail layout. University Communications and Marketing (UCM) has a system in place and you are encouraged to discuss mail panel design and permit usage with your UCM rep prior to starting a mass mailing. If you have a design ready, you must email it to mailroom@oakland.edu for approval before submitting a Mail Requisiton. 

IF YOUR DATA IS COMING FROM ANOTHER SOURCE, PLEASE INDICATE BELOW. YOU ARE REQUIRED TO MAKE ARRANGEMENTS TO HAVE DATA SENT TO mailroom@oakland.edu 

BEFORE UPLOAD, PLEASE ENSURE YOUR DATA IS AS CLEAN AND ORGANIZED AS POSSIBLE. PLEASE DO NOT HIDE UNWANTED COLUMNS AND FIELDS, JUST DELETE THEM TO ENSURE PROPER DATA INTEGRATION. THE BETTER YOUR DATA FILE IS, THE BETTER YOUR MAIL PROCESSSING WILL BE. ACCEPTABLE FILE FORMATS ARE .txt, .csv or .xlsx

PLEASE USE THE FIELDS BELOW TO CALL OUT WHERE YOU WANT YOUR DATA FIELD HEADERS TO GO.

CITY, STATE AND ZIP ARE NOT OPTIONAL IF MAILING OFF CAMPUS.

YOUR DATA WILL BE PUT THROUGH A CLEANING METHOD THAT WILL PROVIDE A LIST OF ADDRESSES THAT DID NOT MEET MAILABLE CRITERIA. WE CAN PROVIDE YOU THESE LISTS IF YOU LIKE TO MANAGE YOUR DATA FOR FUTURE USES. PLEASE INDICATE WHICH FILES YOU WOULD LIKE US TO SEND BACK TO YOU. 

PLEASE INDICATE WHAT YOU WOULD LIKE US TO DO WITH ANY REMAINING ITEMS AFTER WE HAVE PROCESSED YOUR MAILING.