OLD - Full Event Scheduling Form (No 25Live)

UCBA Event Scheduling Form

Use this form to start the process of booking your event and getting all the resources and services you need. If you get lost or confused while completing this form, feel free to email events@ucblueash.edu or call (513) 936-1573 with any questions or concerns.
Contact Information
Requestor Name*
Requestor Phone*
Requestor Email*
UCBA Department*
Event Details
Name of the Event*
Description of this Event*
If this event will be promoted on a calendar please provide an attractive summary
Estimated number of attendees*
Link URL
Attach flyers and other promotion details

Upload a File

Cancelof
Event Promotion and Registration
Let us know what you are planning as far as promotion of your event, and the registration process. Do you need an RSVP form for your event? Or want to make sure it goes up on our events calendar? Fill out these details and we will help make your event a success.
Intended Audience(s)
Is there a fee/ticket ?

YesNo
Description of fees
Is this event open to the public?

YesNo
How do people register for this event?

Invitation OnlyWalk-ins WelcomeRSVP form used
Do you need an RSVP form to be provided?

YesNo
The Communications Department will be in contact with you about the specific needs of your RSVP form.
Do you want this event published on a public events calendar?

YesNo
Which event calendars should it be added to:

Main UC Blue Ash Event CalendarMain All UC Event CalendarUCBA Info Sessions & ToursUCBA Student Life CalendarUCBA Community CalendarUCBA Diversity CalendarUCBA Alumni Calendar
Location & Time / Availability
Are you pulling available dates / times / locations from 25Live?

YesNo
The 25Live Scheduling System contains all the meetings, events, and classes that are taking place at UC Blue Ash. You can use this system to see what rooms are available and when. UC Blue Ash College provides training and has a list of trained users on this system. Click here for more information about learning 25Live

With this option, you need to enter the system, and decide what rooms and times you would like and enter the details below.

Click here to access 25Live Click here to review instructions on using 25Live
Enter the information you found in 25Live, or indicate if you need scheduling to assign anything
Enter the information you know about your event. There are no guarantees that the rooms and times are available until it has been verified in 25Live. The scheduling team will reach out to you once they have reviewed your details and again once a location/time and room is booked in the system for you.
Day
day of week
Date
ex) 7/21/2014
Start - End Times
ex) 10:00 am - 12:00 pm
Setup / Takedown
Please include setup times
Location(s) / Room(s)
Muntz Hall 119, Muntz Lobby
Notes
Provide any details
-Add more dates or times?

YesNo
Day
day of week
Date
ex) 7/21/2014
Start - End Times
ex) 10:00 am - 12:00 pm
Setup / Takedown
Please include setup times
Location(s) / Room(s)
Muntz Hall 119, Muntz Lobby
Notes
Provide any details
--Add more dates or times?

YesNo
Day
day of week
Date
ex) 7/21/2014
Start - End Times
ex) 10:00 am - 12:00 pm
Setup / Takedown
Please include setup times
Location(s) / Room(s)
Muntz Hall 119, Muntz Lobby
Notes
Provide any details
---Add more dates or times?

YesNo
Day
day of week
Date
ex) 7/21/2014
Start - End Times
ex) 10:00 am - 12:00 pm
Setup / Takedown
Please include setup times
Location(s) / Room(s)
Muntz Hall 119, Muntz Lobby
Notes
Provide any details
Additional Scheduling Notes
The scheduling team will review your entry, and get back to you if there are any conflicts, questions,
or when any missing parts of the availability have been assigned.

You will also be notified when the event has been booked in 25Live by our scheduling team
Event Setup and Resources
Do you have any setup needs?

NoYes
Common Event Setup Needs

Layout ChangeTables AddedTrash Containers AddedChairs AddedAdditional PowerLectern on Stage (if applicable)
Technology Needed

Projector/TV in roomComputer in roomAudio CapabilitiesMicrophone - LavalierMicrophone - WirelessMicrophone - Handheld
Event Setup Details*
Upload Custom Setup or layout information

Upload a File
provide you own documwnt with layout instructions or needs Cancelof
Concessions: Will your event have any of the following? :

CoffeeFoodCatering
Provide the details on what you are providing*
Communications Needs

The UC Blue Ash College Communications Department offers a variety of design and print services for events.
Click here to learn more about the services available.
Do you have any communications needs for this event?

NoYes
By marking yes, the Communications Department will recieve an alert notifying them that you have expressed interest in having communications support for this event. You can submit your fill details to design@ucblueash.edu. Learn more about services from the Communications Department.
---------------------------------------------------------------------Office Use Only-------------------------------------------------------------------

The following options only appear in the editor, and are for office use and reports
Office Entry
The schedule of times and rooms from above has been booked in 25Live

yes
25Live Reference Numbers
seperate with comma
SchoolDude WO ID#
Todays Date

MonthDayYear
Event Start Date

MonthDayYear
Setup Begins Info
Provide info on setup needs
Revision Details
Include changes that have been made since submitted
Staffing Needs
Please specify any staffing needs
Provide Attachments

Upload a File

Cancelof
Events Department Tools

Send report to Events DepartmentSend report to Events InternSend final event recap report to Events Department
Update Requestor

Send update to requestor
This event has been completed and verified (final)

yes
Post Event Report Details:
Final Attendance
Final Budget
Event Comments
To save any edits, click the red submit button like normal.
Should be Empty:

UCBA Event Scheduling Form